UNDER THE LAW ON THE PROTECTION OF PERSONAL DATA NUMBER 6698 PERSONAL DATA APPLICATION FORM ​

  1. GENERAL EXPLANATIONS

     

    This form has been prepared in accordance with the 11th and 13th articles of the Personal Data Protection Law No. 6698 (“KVKK”).

     

    The rights specified in Article 11 of the KVKK are granted to the personal data owners (“Applicant”), who are defined as the relevant person in the KVKK; 13/1 of the same law, the applications to be made regarding these rights. Tolkar Group of Companies (“Company”), which is the data controller, in accordance with the paragraph of the article.

    In this context, applications to be made to our Company in writing, by printing out this form; It can be done by using the application methods mentioned below.

    Information on how to send written applications to us is given below, specific to the application channels.

    Application Method Address to Apply            Inform
    Personal Application (Applicant’s Personal Application)

    Tolkar Makina San. ve Tic. Inc. for:

    AOSB 10036 Street No:4-6 P.K. 35620 Cigli / Izmir

    Smartex Machinery and Spare Parts Technology San. ve Tic. Inc. for:

    Yali Mahallesi 6523 Sokak No:32 Cb Karsiyaka / Izmir

    “Information Request Under the Law on Protection of Personal Data” should be written on the envelope.
    Notification via Notary Public

    Tolkar Makina San. ve Tic. Inc. for:

    AOSB 10036 Street No:4-6 P.K. 35620 Cigli / Izmir

    Smartex Machinery and Spare Parts Technology San. ve Tic. Inc. for:

    Yali Mahallesi 6523 Sokak No:32 Cb Karsiyaka / Izmir

    “Information Request Under the Law on Protection of Personal Data” should be written in the notification envelope.
    Application Via E-Mail Address satis@tolkar.com.tr   “Personal Data Protection Law Information Request” should be written in the subject line of the e-mail.

    The channels mentioned above are the “written” application channels in accordance with the 1st paragraph of Article 13 of the KVKK. If the Personal Data Protection Board determines other methods in the future, how the applications will be received through these methods will be announced by our Company.

    In accordance with the 2nd paragraph of Article 13 of the KVKK, our company will respond “as soon as possible and within thirty days at the latest” from the date your request reaches our Company, depending on the nature of the request. Our answers will be delivered to you in writing or electronically in accordance with the provisions of Article 13 of the relevant KVKK.

The information and documents requested from you must be provided to us completely and accurately. If the requested information and documents are not provided properly, there may be problems in the full and qualified conduct of the researches to be carried out by our Company based on your request. In this case, the legal rights of our Company are reserved. For this reason, the relevant form must be sent completely and in a way that includes the requested information and documents, depending on the nature of your request.

CONTACT INFORMATION OF THE APPLICANT

 

The following information must be provided by you so that we can identify the Applicant for your application and carry out the necessary research within our Company according to the nature of your request. In addition, your contact information stated below is requested from you in order to get more detailed information about your application, to inform you about our review processes and to convey the results of your application to you.

Name surname:

Turkish Identity Number:

Phone number:

Email:

Address:


Please indicate your relationship with our Company. (such as Customer, Supplier, Employee Candidate, Former Employee, Third Party Company Employee, Shareholder)

☐   Customer

☐   Visitor

 

☐  Business partner/Supplier

☐  Other: …………………………………………………………..

 


You are in contact with our company

Unit: ………………….……………………………………………………..

Theme: …………………………………..…………………………………….………………………………

 


☐  My Ex-Employee

Years I Worked: ……………………..

Position: ……………………………….

 

☐   I Shared Job Application / Resume

History: …………………

Position Applied: ……………………………………….

 


☐  I am a Third Party Company Employee

Please indicate the company and position you work for: ………………………………………………….

………………………………………………………………………………………………….. ……………………..

 

Has your relationship with our company ended? Yes No

REQUESTS OF THE APPLICANT (KVKK art. 11/1)

 

In the table below, the rights you can request from our Company, which is the data controller, are indicated in accordance with Article 11 of the KVKK. According to the rights you have chosen, an evaluation will be made within our Company and the answers will be sent to you in accordance with the 3rd paragraph of the 13th article of the KVKK.

Demand No

your choice

(Check the relevant section)


1 I want to know whether your company processes personal data about me. KVKK art. 11/1-a

2 If your company processes personal data about me, I request information about these data processing activities. KVKK art. 11/1-b

3 If your company processes personal data about me, I would like to learn the purpose of processing and whether they are used in accordance with the purpose of processing. KVKK art. 11/1-c

4 If my personal data is transferred to third parties at home or abroad, I would like to know about these third parties. KVKK art. 11/1-c

5 I think that my personal data is incomplete or incorrectly processed and I want them corrected. KVKK art. 11/1-d

 

6

 

Although my personal data has been processed in accordance with the provisions of the KVKK and other relevant laws, I think that the reasons for its processing have disappeared, and in this context, my personal data; KVKK art. 11/1-e

Your request

your choice

(You can only select one box here)


I request it be deleted.

I request that it be made anonymous.

7 I want my personal data (Request No 5), which I think is incomplete and incorrectly processed, to be corrected by the third parties to which it was transferred. KVKK art. 11/1-f

8 Although my personal data has been processed in accordance with the provisions of the KVKK and other relevant laws, I think that the reasons for its processing have disappeared (Request No. 6) and within this framework, also for the third parties to whom my personal data is transferred; KVKK art. 11/1-f

Your request

your choice

(You can only select one box here)


I request it be deleted.

I request that it be made anonymous.

9 I believe that my personal data processed by your company is analyzed exclusively through automated systems, and as a result of this analysis, there is a negative outcome for me. I object to this result. KVKK art. 11/1-g

10 I suffered damage due to the illegal processing of my personal data. I demand compensation for this damage. KVKK art. 11/1-h

 


OTHER INFORMATION AND DOCUMENTS REQUESTED ACCORDING TO THE SUBJECT OF YOUR REQUEST

 

According to the subject of your request, you must provide us with the information and documents stated below, in order to exercise your rights stated above in accordance with paragraph 1 of Article 11 of the KVKK and in this context, to be able to make an assessment by our Company in accordance with Article 13 of the KVKK.

Request No                          Subject of Request
1 I want to know whether your company processes personal data about me. No no
2 If your Company processes personal data about me, I request information about these data processing activities. No no
3 If your company processes personal data about me, I would like to learn the purpose of processing and whether they are used in accordance with the purpose of processing. No no
4 If my personal data is transferred to third parties at home or abroad, I would like to know these third parties. No no
5 I think that my personal data is incomplete or incorrectly processed and I want them corrected. Your personal data that you think is incomplete or incorrect and that you want to be corrected:

Incomplete and incorrectly processed

Documents showing the correct and complementary information of your personal data (photocopy of identity card, residence, etc.)


6 Although my personal data has been processed in accordance with the provisions of the KVKK and other relevant laws, I think that the reasons for its processing have disappeared, and in this context, my personal data; Indicate the relevant reason and why you think it has disappeared: Documents proving the relevant matter you have chosen.
Your request

your choice

(You can only select one box here)


I request it be deleted.

I request that it be made anonymous.

7 I want my personal data (Request No 5), which I think is incomplete and incorrectly processed, to be corrected by the third parties to which it was transferred. Your personal data that you think is missing or incorrect:

Incomplete and incorrectly processed

your personal data you think is correct and

Documents showing supplementary information (copy of identity card, residence, etc.)

 

 

 


8

 

Although my personal data has been processed in accordance with the provisions of the KVKK and other relevant laws, I think that the reasons requiring its processing have disappeared (Request No. 6) and within this framework, also for the third parties to whom my personal data is transferred;

Your request

your choice

(You can only select one box here)


I request it be deleted.

I request that it be made anonymous.

Indicate the relevant reason and why you think it has disappeared: Documents proving the relevant matter you have chosen.
9 I believe that my personal data processed by your company is analyzed exclusively through automated systems, and as a result of this analysis, there is a negative outcome for me. I object to this conclusion. Indicate which request or transaction you think has such an issue:

in the adjacent column

exclusive automated systems you have marked

that you have done regarding the subject of processing by means of

documents showing the claims.


10 I suffered loss due to the processing of my personal data in violation of the KVKK. I demand compensation for this damage. Indicate the subject of the violation of the KVKK: The samples of the court decision or the Board decision that you have specified in the adjacent column; You must attach all kinds of documents showing their relationship with you and the amount of the damage you have suffered.
STATEMENT OF THE APPLICANT (KVKK art. 13/1-3)

In line with the requests I have stated above, I request that my application to your company be evaluated in accordance with Article 13 of the KVKK and inform me.

I want it sent to my address.
I want it sent to my email address. (We will be able to respond to you faster if you choose the e-mail method.)
I want to receive it by hand. (In case of receipt by proxy, a notarized power of attorney or authorization document containing special authorization is required.)

This application form has been prepared in order to determine your relationship with our Company and to fully determine your personal data, if any, and to respond to your application in a correct and legal time. Our Company reserves the right to request additional documents and information (copy of identity card or driver’s license etc.) for identification and authorization determination, in order to eliminate legal risks that may arise from illegal and unfair data sharing and especially to ensure the security of your personal data.

In the event that the information regarding your requests you submit within the scope of the form is not correct and up-to-date, or an unauthorized application is made, our Company does not accept any liability for such false information or requests arising from unauthorized applications.

Applicant Relevant Person (Personal Data Owner)

Name and surname :

Application date :

Signature :